Council Meeting Minutes October 11, 2022

 

REGULAR MEETING OF THE CITY COUNCIL

TUESDAY, OCTOBER 11, 2022

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 11th day of October at 6:30 o’clock P.M. 

 

Roll call was held and present were: Mayor Schlote; Council Members: Alder, Smith, Yosten and Sanne Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

Bruce Curtiss was present as City Attorney.

 

At 6:30 PM Mayor Schlote opened the Public Hearing for the One and Six Year Street Improvement Plan.

 

Gary Steele of Miller & Associates gave an overview of the process for adopting a Street Improvement Plan. The City is required by State statute to pass a One and Six Year Plan in order to receive Highway Allocation funding each year. Last year the City received $199,243.19 and is projected to receive $210,063 in 2023. Steele stated that the City is not eligible for CDBG funding for street improvements as the low to moderate income percentage for the City is 44.5% and in order to qualify the LMI must be above 51%.

 

The council heard comments from the public on concerns with paving streets.

 

Yosten moved to close the public hearing at 6:38 PM. Smith seconded the motion. Motion carried 4-0.

 

A formal resolution for the adoption of the proposed Street Improvement Plan will be approved in November.

 

Bids for paving of 3 streets were opened on September 29, 2022. One bid was received from A&R Construction for $506,825.48 for the paving of Pilcher Avenue between 4th and 5th Streets, Euclid Avenue between 2nd and 3rd Streets and 6th Street between Pilcher and Woodland Avenues. Smith moved to accept the paving bid from A&R Construction. Sanne seconded the motion. Motion carried 4-0.

 

Bids for Rehabilitation of Well 62-1 were opened on October 6, 2022. Bids were received from AWS Well Company for $71,350 and Downey Drilling, Inc. for $88,674. The bids were for the cost to construct a test hole, pull the existing pump, clean and develop the screen area and reinstall the pump, motor and column pipe on the well. This is the first approved plan for correcting the high nitrates in the City’s public drinking water system. Sanne moved to accept the bid from AWS Well Company. Yosten seconded the motion. Motion carried 4-0.

 

Sanne moved to approve the meeting minutes of the regular meeting on September 13th, budget hearing on September 20th and special meeting on September 28th. Alder seconded the motion.  Motion carried 4-0.

 

Sanne moved to approve claims and payroll. Alder seconded the motion. Motion carried 4-0.

 

No Manor report was given.

 

Police Chief Hallock presented the monthly department report and also addressed the concerns on illegal drugs in town.

 

No Economic Development report was given.

 

City Superintendent report was given by City Administrator Tarr.

 

City Attorney Curtiss stated that the City has published a notice for purchase of land for the proposed community center.

 

Corrine Janovec gave the annual report for the Klown Doll Museum. There were 170 visitors in 2022, grant funding of $4,000 has been requested and fundraising letters have been sent out to help pay for the new addition. A fundraising trivia night has been scheduled for January 14, 2023 and Juli Burney will provide entertainment for another fundraiser to be scheduled.

 

The Klown Doll Museum submitted a Keno grant application for $1,000 for the leveling of the lot where the new addition will be placed. Smith moved to approve the grant. Yosten seconded the motion. Motion carried 4-0.

 

 

 

 

 

Motion was made by Sanne and seconded by Smith to approve Ordinance No. 984 on its first reading.  Upon roll call vote, the following members voted AYE:  Alder, Smith, Yosten and Sanne. The following voted NAY: None.  Motion carried 4-0.  Whereupon the Mayor declared said Ordinance No. 984 approved on its first reading.

 

It was moved by Sanne and seconded by Smith to waive the second and third readings and approve Ordinance No. 984. Upon roll call vote, the following members voted AYE: Alder, Smith, Yosten and Sanne. The following voted NAY: none.  Motion carried 4-0.  Whereupon the Mayor declared Ordinance No. 984 approved on its second and third readings

 

ORDINANCE #984

 

AN ORDINANCE TO SET THE SALARY AND EMPLOYMENT TERMS FOR THE CITY ADMINISTRATOR.

 

BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA:

 

Section 1. That the Ordinance setting the salary and employment terms for the City Administrator, should be amended as follows:

 

  1. That effective October 1, 2022 the salary for the City Administrator shall be set at the annual amount of $80,628.40 as base salary, paid on the normal City payroll schedule, plus benefits as normally provided to full time employees, with future cost of living and merit adjustments to be set by Resolution;

 

  1. That any other details, not in conflict with the City Code, shall be handled as separate agenda items, approved by motion and set forth in the minutes of the City Council.

 

Section 2. Any other ordinance or section passed and approved prior to passage, approval and publication of this ordinance and in conflict with its provisions is repealed.

 

Section 3. This ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law.

 

City Administrator Tarr presented a contract for his employment to the council for approval. The contract is effective for fiscal year 2022-2023. Sanne moved to approve the employment contract for Tarr. Smith seconded the motion. Motion carried 4-0.

 

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

                                                            RESOLUTION #656

 

WHEREAS, the Mayor and City Council of the City of Plainview have received a request for creation of a bank account for the purpose of receiving funds for the 20TFRH-35023 Housing Grant;

 

AND WHEREAS, it is in the best interests of both the Bank and the City to keep such records current.

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, THAT signature power of the City’s accounts is set as follows:

 

 

  1. 44428448        NAHTF Grant Funds

Courtney Retzlaff

 

 

Council member Alder seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith, Sanne. Nay: None. Abstain: Yosten. Whereupon the Mayor declared said motion carried and Resolution #656 is passed

and adopted.

 

Sanne moved to approve 20-TFRH-35023 drawdown #4 for $1,672.50 for general administration fees to NENEDD. Yosten seconded the motion. Motion carried 4-0.

 

Council member Sanne introduced the following resolution and moved for its adoption:

 

                                                            RESOLUTION #657

 

WHEREAS, the City of Plainview, Nebraska, received Community Development Block Grant 20-DTR-005 for downtown revitalization in the amount of $435,000 of which $380,000 will be used for commercial rehabilitation, $20,000 will be used for clearance and demolition, $25,000 will be used for general administration, and $10,000 will be used for construction management of the grant. The total project Cost is estimated to be $535,000 with participating businesses contributing $100,000. There will be no persons, businesses, or farms displaced as a result of Community Development Block Grant activities;

 

AND WHEREAS, the City of Plainview, Nebraska, had a contract completion date of November 20, 2022, but will need an additional twelve months to complete the grant.

 

NOW THEREFORE BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF PLAINVIEW, NEBRASKA, the request to the Northeast Nebraska Department of Economic Development to extend the completion date of Community Development Block Grant No. 20-DTR-005 for downtown revitalization to November 4, 2023, is hereby approved.

 

Council member Yosten seconded the foregoing motion and on roll call on the passage and adoption of said resolution, the following voted Aye; Alder, Smith, Yosten, Sanne. Nay: None. Whereupon the Mayor declared said motion carried and Resolution #657 is passed and adopted.

 

Discussion was held on bids received for repairs on the swimming pool for leaks that were discovered this summer.  A bid was received from Leak Investigators of Omaha, NE for $39,700. Sanne moved to accept the bid. Smith seconded the motion. Motion carried 4-0.

 

Tarr stated that a Special Use Permit has been received from Colby Capital/Dollar General with a public hearing of the Planning Commission to be held on October 26th at 7:00 PM.

 

Smith moved to adjourn the meeting. Yosten seconded the motion. Motion carried 4-0

 

TIME: 7:08 P.M.

 

 

_______________________________

Brian Schlote, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 10/11/2022; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

 

 

 

____________________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

 

15123

City of Plainview

C&D Pmt NDOT

367.50

15124

City of Norfolk

Grant Reim

191.06

15125

Hometown Leasing

Copier Lease

84.97

15126

Bazile Creek Power Sports

Svc/Su

182.99

15127

Midwest Bank

Qtrly Loan Pmt

4,293.76

15129

Verizon Wireless

Cellphones

491.23

15130

Miller & Associates

Svc

525.00

15131

MASA

Emp Ins

126.00

15132

AWWA

Membership Dues

338.00

15133

City of Plainview Plv/Osm Housing

Housing Loan Pmt

92.60

15134

Plainview News

Ads/Legals/Su

498.11

15135

City of Plainview

RBDG Pmt

346.43

15136

City of Plainview

IRP Pmt

381.07

15137

Jimson Towing, Recovery & Repair

Svc

400.00

15138

Madison Co Bank

Qtrly Loan Pmts

13,683.54

15139

City of Plainview

Pool Sales Tax

7,774.23

15140

City of Plainview

Library Sales Tax

4,277.42

15141

City of Plainview

Manor Sales Tax

4,277.42

15142

City of Plainview

Eco. Dev Sales Tax

4,277.42

15143

New York Life

Emp Ins

92.20

15144

Western Oil Inc

Fuel

713.43

15145

Ingram Library Services

Books/Audiobooks

694.16

15146

Midwest Bank

Emp HSA

700.00

15147

Postmaster

Postage

259.16

15148

City of Plainview Plv/Osm Housing

Housing Loan Pmt

51.51

23946

     

23954

City Employees

Payroll 9-15-2022

18,552.10

23955

     

23957

City Employees

Payroll 9-30-2022

14,158.11

23958

AMGL

Budget FY22-23

240.00

23959

Aflac

Emp Ins

704.08

23960

Akrs Equip Solutions

Su

855.55

23961

Barco

Su

1,559.00

23962

Bomgaars

Su

66.21

23963

Bonta Lawn Care

Svc- Library

120.00

23964

Bud's Sanitary Service

Svc

5,517.00

23965

Bush & Roe Inc

Notary Bonds

140.00

23966

Carrot-Top Industries

Flag Poles

8,154.12

23967

City of Plainview

LB840 Pmt

80.00

23968

City of Plainview C&D Sinking Fund

Pmt

2,000.00

23969

Classic Rentals

Su

203.98

23970

Bruce Curtiss dba Curtiss Law Office

Legal Fees

1,250.00

23971

Dd Steel LLC

Su

31.68

23972

Donna Christiansen

Reim

50.02

23973

Eakes Office Solutions

Su

408.54

23974

Floor Maintenance

Su

90.26

23975

Hoffart Repair

Svc/Su

149.43

23976

Hollman Media

Svc

103.75

23977

Hometown Leasing

Copier Lease

332.16

23978

Independent Pest Management

Svc- Library

140.00

23979

Jack's Uniforms & Equip

Su

218.88

23980

LP Gill Inc

Svc

12,992.86

23981

Leak Investigators LLC

Svc

825.00

23982

Living Here

Subscription

38.00

23983

Mahaska

Su

62.50

23984

Matheson Tri-Gas Inc

Svc/Su

36.60

23985

Mitch's Food Center

Su

1,070.11

23986

Moeller Sprinkler Service

Repairs- Library

149.46

23987

Municipal Supply Inc of Omaha

Su

3,993.22

23988

NDEE-Fiscal Services

License Fees

300.00

23989

NE Public Health Env Lab

Water Samples

15.00

23990

Nebraska Environmental Products

Su

155.83

23991

NE Library Commission

Overdrive Renewal

500.00

23992

Norfolk Daily News

Subscription

172.00

23993

NCPPD

Svc

10,605.62

23994

VOID

   

23995

Northeast NE Shrine Club

Ads

50.00

23996

One Call Concepts Inc

Qtrly Locates

49.32

23997

Pierce Broadband Networks

Svc

50.62

23998

Pierce County Clerk

Interlocal FY22-23

6,000.00

23999

Plainview Auto Supply Inc

Su

93.32

24000

Plainview Public Schools

Liq Lic Fees

300.00

24001

Plainview Rural Fire Dist

Qtrly Pmt

5,500.00

24002

Plainview Telephone Co

Svc

1,191.55

24003

Precision IT

Svc

47.50

24004

RS Technologies Inc

Svc

300.00

24005

Schaefer Grain

Scale Tickets

519.00

24006

See The Trainer

Su

65.00

24007

West Hodson Lumber

Su

25.45

ACH

Allied Benefit Services

Health Ins

12,181.40

ACH

BHE

Svc

122.05

ACH

BHE

Svc

171.79

ACH

Casey's Business MasterCard

Fuel

2,063.05

ACH

Clover Merch Bankcard

CC Processing Fees

764.99

ACH

Comm Bankers Merch Svc

CC Processing Fees

95.71

ACH

CrashPlan Pro

Svc

9.99

ACH

EFTPS

Fed W/H Tax

5,421.91

ACH

EFTPS

Fed W/H Tax

4,534.76

ACH

Empower Retirement

Pension

1,910.61

ACH

Empower Retirement

Pension

1,910.61

ACH

Family Dollar

Su

22.47

ACH

First Data Merchant Svc

Svc

51.36

ACH

Dearborn Life Ins Co

Emp Ins

48.00

ACH

Healthplan Svcs Inc

Emp Ins

47.10

ACH

Midwest Bank

Merch Capture Svc

50.00

ACH

NE Dept of Rev

State W/H Tax

1,967.31

ACH

NE Dept of Rev

Waste/Recycling Fee

25.00

ACH

NE Dept of Rev

Sales & Use Tax

1,565.73

ACH

Synchrony Bank/Amazon

Su

23.30

ACH

Synchrony Bank/Amazon

Su

18.16

ACH

Synchrony Bank/Amazon

Su

25.62

ACH

UPS

Postage

23.78

ACH

Zoom Video Comm

Svc

15.81

 

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