October 2020

 

REGULAR MEETING OF THE CITY COUNCIL

TUESDAY OCTOBER 13, 2020

 

A meeting of the Mayor and Council of the City of Plainview, Nebraska, was held at the Council Chambers in said City on the 13th day of October at 6:30 o’clock P.M. 

.

Roll call was held and present were: Mayor Schlote; Council Members: Smith, Brookhouser, Yosten and Sanne. Absent: None

 

The Pledge of Allegiance was then recited.

 

Mayor Schlote opened the meeting and announced to individuals in attendance that a full copy of the new Nebraska Open Meetings Act was posted on the east wall of the Council Chambers.

 

Notice of the meeting was given in advance thereof by Publication, a designated method for giving notice, as shown by the Affidavit of Publication attached to these minutes.  Notice of this meeting was given to the Mayor and all Members of the Council and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes.  Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Jeremy Tarr was present as City Administrator

Courtney Retzlaff was present as City Clerk.

Bruce Curtiss was present as City Attorney.

 

Brookhouser moved to approve the minutes of the September 8th regular meeting and September 14th special meeting. Smith seconded the motion. Motion carried 4-0.

 

Brookhouser moved to approve claims and payroll. Sanne seconded the motion. Motion carried 4-0.

 

No Manor report was given.

 

Interim Police Chief Neumann reported on activity for the month of September. County deputies have been issuing citations for unlicensed and expired vehicle tags as they help cover calls in the town. Questions on use of campers and propane tanks for living quarters were addressed and will be brought before the health board for further review.

 

Susan Norris presented the Economic Development report. The NAHTF grant was reduced to $427,000 to provide for 2 income based units, the FEMA DR block grant is due in December, the DTR grant awards will be announced in November and if received funding will be awarded in early 2021. PCED was awarded USDA RPIC grant for $215,000 which will fund updated comprehensive and strategic plans for the communities in the county. The project is expected to last 2 years.

 

City Superintendent Curt Hart reported that the pool had been winterized, culverts were installed on Woodland Ave, concrete work was being completed around town and aquifer testing was being conducted to assist in locating sites for a new well.

 

Discussion was held on employee wages for FY 2020-2021. A question on the large increase in percentages from last year was addressed. Council members Smith, Sanne and Mayor Schlote stated that the large increase was necessary to move employees to wages comparable with other towns of similar size. The following wages were proposed:

 

City Clerk/Treasurer: $48,006 annually

Deputy Clerk: $17.74/hr

Street Superintendent: $23.55/hr

City Superintendent: $25.00/hr

Solid Waste Manager: $19.10/hr

Maintenance Worker: $17.00/hr

Police Chief/Interim Chief: $52,010 annually

Police Officer: $21.89/hr

Library Director: $16.83/hr

Assistant Librarian: $9.50/hr

Children’s Librarian: $11.00/hr

Economic Development Director: $17.00/hr

Handi-bus Driver: $9.50/hr

Seasonal and part-time: dependent on qualifications and years of service

Manor – per Manor budget and contract

City Administrator – per contract

 

Brookhouser moved to approve the wages as presented. Smith seconded the motion. Motion carried 4-0.

 

Mayor Schlote recommended Ryan Ober to the zoning board to replace Dean Boyer. The term will run through June 30, 2021. Brookhouser moved to approve the recommendation. Sanne seconded the motion. Motion carried 4-0.

 

Keno grants were submitted by 2 groups.

 

The Plainview Bowling Club submitted an application for $500 to help with expenses for the upcoming season. Council discussed that the teams are now a high school sanctioned sport and felt that the group should ask for funds from the school or booster club. Brookhouser motioned to decline the grant application. Sanne seconded the motion. Motion carried 3-1 with Yosten voting no.

 

The Plainview FFA Chapter submitted an application for $2300 for the purchase of a drone. The application stated the equipment would be used by students for various projects and also could be used by the City and local fire department as needed. Council decided to table the application until next month for further discussion.

 

At 7:00 PM Mayor Schlote opened the Public Hearing for Nuisance Properties

 

The first property at 207 S King is owned by Robert Jenkins. No property owner was present to speak to the council. Council discussed a November 1, 2020 deadline for clean-up on the property. A formal resolution will need to be passed at the next council meeting. Smith moved to set the deadline for clean-up. Brookhouser seconded the motion. Motion carried 4-0.

 

The second property at 209 S King is owned by Tim Jenkins. No property owner was present to speak to the council. Council discussed a November 1, 2020 deadline for clean-up on the property. A formal resolution will need to be passed at the next council meeting. Brookhouser moved to set the deadline for clean-up. Smith seconded the motion. Motion carried 4-0.

 

The third property at 107 W Locust is owned by Jeff Ratliff. Ratliff was present to speak to the council and stated he was working on cleaning up the property. Council thanked Ratliff for the work done so far and will reevaluate the property on December 1, 2020. Brookhouser moved for the extended deadline. Smith seconded the motion. Motion carried 4-0.

 

The last property at 306 N 6th Street is owned by Zeb Spaulding. Spaulding was present to speak to the council and stated that the house had new windows and doors installed. Spaulding said he is continuing to fix up the structure. Council agreed to watch the progress on the house.

 

Community Clean-Up Day will be held on October 24, 2020 from 9:00 AM to 2:00 PM. City residents will be allowed one pickup load to either the C&D or Transfer Station at no charge. Prior to dumping, residents must stop in the City Office on the 24th to receive a receipt and also weigh at Schaefer Grain. Brookhouser moved to approve holding Community Cleanup on October 24th. Sanne seconded the motion. Motion carried 4-0.

 

Discussion on health board recommendations for nuisance properties was held.

 

The first property is at 210 N Pine and owned by Heather May. Health board stated there were items around the yard and house including old furniture, a piano and miscellaneous debris. Brookhouser moved to send a notice of nuisance letter. Sanne seconded the motion. Motion carried 4-0.

 

The second property is at 601 E Woodland Ave and owned by Robert and Jody Burriell. Health board noted a trailer of trash and junk that needs to be disposed. Brookhouser moved to send a notice of nuisance letter. Smith seconded the motion. Motion carried 4-0.

 

The third property is at 206 N 6th Street and owned by Cindy Spriggs. Health board noted a trailer of trash and other miscellaneous debris on the property that needs to be disposed. Brookhouser moved to send a notice of nuisance letter. Sanne seconded the motion. Motion carried 4-0.

 

 

City Clerk Retzlaff presented the CDBG DTR Grant Drawdown #4 for the final Confluence invoice in the amount of $18,980.00 for approval. The City will be reimbursed $15,985 of the total cost through the grant. Brookhouser moved to approve the payment. Smith seconded the motion. Motion carried 4-0.

 

City Attorney Curtiss presented an engagement letter from Baylor Evnen for assistance in updating the current City of Plainview personnel manual. Curtiss stated this would focus more on federal employment laws. City Administrator Tarr would like to go through the current manual to make note of any updates that are necessary. The council will revisit next month.

 

City Clerk Retzlaff stated that the new City of Plainview website is nearing completion and the annual financial audit will be on October 28, 2020 with AMGL.

 

City Administrator Tarr reported that the budget for FY 2020-2021 was submitted to the State of Nebraska Auditor on September 17th. A few corrections were sent back by the State and have been adjusted as indicated.

 

It was moved by Brookhouser, seconded by Smith to adjourn the meeting. Motion carried 4-0.

 

 

TIME: 7:31 P.M.

 

 

 

 

_______________________________

Brian Schlote, Mayor                                                                                                                                                                                                                                                

 

(SEAL)

ATTEST:

 

 

________________________________

Courtney Retzlaff, City Clerk/Treasurer

 

 

I, the undersigned, City Clerk for the City of Plainview, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Mayor and Council on 10/13/2020; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.

 

 

 

 

____________________________________

Courtney Retzlaff, City Clerk/Treasurer                                                              (SEAL)

 

14517

Mitch's Food Center

Su

23.57

14518

West Hodson Lumber

Su

318.81

14519

Farmers Pride

Su

35.14

14520

Curtiss Law Office

Legal Fees

5,868.00

14521

Postmaster

Postage

28.35

14522

AWWA

Membership Dues

318.00

14523

Verizon Wireless

Cellphones

294.10

14524

ULine

Su

48.60

14525

Western Oil Inc

Fuel

214.77

14526

Kimball-Midwest

Su

89.72

14527

Norfolk Daily News

Ads

43.00

14528

Plainview American Legion Aux

Ads

40.00

14529

City of Plv Housing Authority

Housing Grant Pmt

100.00

14530

Midwest Bank

Qtrly Loan Pmt

8,777.30

14531

Ingram Library Services

Books/Audiobooks

542.23

14532

Plainview News

Ads/Su

791.59

14533

Agland Electric Motor Service

Pumps- FEMA

22,868.70

14534

West Hodson Lumber

Su

4,438.27

14535

City of Plainview

LB840 Loan Pmt

150.00

14536

City of Plv Osm/Plv Housing

Housing Grant Pmt

42.00

14537

Pierce Co Treasurer

NSF Check Fee

10.00

14538

City of Plainview

Pool Sales Tax

7,250.91

14539

City of Plainview

Library Sales Tax

3,666.91

14540

City of Plainview

Manor Sales Tax

3,666.91

14541

City of Plainview

Eco Dev Sales Tax

3,666.91

14542

Madison Co Bank

Qtrly Loan Pmt

6,257.45

14543

Plainview Fire & Rescue

Reim- Donation

500.00

14544

Plainview Social Center

Reim- Donation

1,000.00

14545

Plainview Public Schools

Reim- Donation

1,500.00

14546

DHHS Division of Public Health

Water Lic - Cleveland

115.00

14547

City of Plv Osm/Plv Housing

Housing Grant Pmt

51.51

14548

Midwest Bank

Emp HSA

150.00

14549

Postmaster

Postage

195.30

22362

     

22379

City Employees

Payroll 9-15-2020

20,561.87

22380

     

22385

City Employees

Payroll 9-30-2020

14,048.85

22386

AMGL

Budget FY 2021

1,000.00

22387

Aflac

Emp Ins

475.41

22388

Alby's Electric

Su

143.88

22389

Barco

Su

97.28

22390

Bomgaars

Su

386.22

22391

Bud's Sanitary Service LLC

Tote Lease

1,165.21

22392

Bud's Sanitary Service LLC

Svc

4,752.00

22393

Caiti Ziegenbein

Reim

88.00

22394

City of Plainview

LB840 Loan Pmt

80.00

22395

City of Plainview C&D Sinking Fund

Pmt

2,000.00

22396

City of Plv Housing Authority

Housing Grant Pmt

100.00

22397

Classic Rentals

Su

196.39

22398

Curtiss Law Office

Legal Fees

1,250.00

22399

Eakes Office Solutions

Copier Contract

332.18

22400

Electrical System Sinking Fund

Pmt

2,000.00

22401

Graham Tire Co

Tires- 4406

588.00

22402

Great Plains Communications

Svc

46.85

22403

HFMNCO LLC

Svc

3,800.00

22404

Hometown Leasing

Copier Lease

247.19

22405

Independent Pest Management

Svc

140.00

22406

JEO Consulting Group Inc

Svc

6,026.25

22407

Jeremy Tarr

Reim- CDL

63.50

22408

Jerry Neumann

Reim- Per Diem

136.77

22409

Johnson Repair

Svc

73.85

22410

Kris Mann

Reim

24.12

22411

LP Gill Inc

Svc- Aug/Sept

36,224.70

22412

Lorenz Automotive

Su

79.95

22413

Mahaska

Su

55.20

22414

Matheson Tri-Gas Inc

Su

36.60

22415

Mitch's Food Center

Su

29.00

22416

Municipal Supply Inc of Omaha

Su

160.45

22417

NE Public Health Env Lab

Svc

386.00

22418

NE Library Commission

Onedrive Renewal

500.00

22419

NE Statewide Arboretum

Membership Dues

100.00

22420

Norfolk Daily News

Subscription

163.00

22421

NCPPD

Svc- Sept

12,556.34

22422

Void

   

22423

NSA/POAN Conference

Registration

100.00

22424

One Call Concepts Inc

Qtrly Locates

51.84

22425

Overhead Door Co of Norfolk

Svc

92.75

22426

Plainview Auto Supply Inc

Su

20.99

22427

Plainview Rural Fire Protection Dist

Qtrly Pmt

5,000.00

22428

Plainview Telephone Co Inc

Phone Service

1,206.21

22429

Robert Richmond

Meter Deposit Refund

150.00

22430

Schaefer Grain Co

Su

727.30

22431

Shannon Dobler

Meter Deposit Refund

40.55

22432

Steinkraus Service

Fuel/Tires

4,436.45

22433

Tara Kleich

Meter Deposit Refund

40.52

22434

USA Bluebook

Su

129.51

22435

Verizon Wireless

Cellphones

294.18

22436

Vincent Kimani

Meter Deposit Refund

265.64

22437

Water Tower Bond Acct

Pmt

2,800.83

22438

West Hodson Lumber

Su

3,144.57

22439

Western Oil Inc

Fuel

206.64

ACH

Allied Benefit Services

Emp Ins

5,631.88

ACH

Black Hills Energy

Svc

282.97

ACH

Casey's Business Mastercard

Fuel

172.48

ACH

Comm Bankers Merch Svc

Credit Card Processing Fees

847.02

ACH

CrashPlan Pro

Svc

9.99

ACH

EFTPS

Fed W/H Tax

6,301.07

ACH

EFTPS

Fed W/H Tax

4,361.43

ACH

Dearborn Life Ins Co

Emp Ins

60.00

ACH

Francotyp-Postalia Inc

Postage

1,000.00

ACH

Healthplan Services Inc

Emp Ins

82.20

ACH

Mass Mutual

Pension

1,949.35

ACH

Mass Mutual

Pension

1,647.87

ACH

Midwest Bank

Svc

50.00

ACH

NE Dept of Rev

Sales & Use Tax

2,629.95

ACH

NE Dept of Rev

State W/H Tax

1,668.95

ACH

NE Dept of Rev

Waste Reduction Fee

25.00

ACH

Postmaster

Postage

52.70

ACH

Synchrony Bank/Amazon

Su

50.88

ACH

Zoom Video Comm Inc

Svc

15.81

 

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